DSPS Faculty and Staff Resources

• Treat a person who is blind the same as you would anyone else. They do the same things as you do, but may use different techniques.
• Speak in a normal tone of voice. Blindness doesn't equal hearing loss.
• Talk directly to a person who is blind, not to their companion. Loss of sight is not loss of intellect.
• When entering a room, identify yourself; when exiting, be sure to mention that you are leaving. Address the person by name so they will know you are speaking to them.
• If you leave a person who is blind alone in an unfamiliar area, make sure it is near something they can touch - a wall, table, rail, etc.
• Being left out in empty space can be very uncomfortable.
• Be sure to give useful directions. Phrases such as "across the street" and "left at the next corner" are more helpful than vague descriptions like "over there."
• Don't worry about using common, everyday words and phrases like "look," "see," or "watching TV" around a person who is blind.
• If a person looks as though they may need assistance, ask.
• Pulling or steering a person who is blind is awkward and confusing - it's really not helpful. Avoid grabbing their arm, and please don't touch or steer a guide dog's harness.
• Ask, "Would you like me to guide you?" Offering your elbow is an effective and dignified way to lead someone who is blind. Do not be afraid to identify yourself as an inexperienced human guide and ask for tips on how to improve.
• Leave doors all the way open or all the way closed - half-open doors or cupboards are dangerous. Don't rearrange furniture or personal belongings without letting the person know.
• Be sensitive when questioning someone about their blindness. This is personal information and boundaries should be respected.

Captioning Guidelines (PDF)

The programs below allow one to record and provides an automated transcript; however, it still requires one to edit the content, sync it with the video and post it as a caption after the transcription is generated. The auto transcription is a great starting point, just not the end product of a caption.

Faculty Created Content for Students:

• One can correct automated captions with the following:
  1. ConferZoom
  2. Screencast-O-Matic
  3. Camtasia – Available on IVC owned computers
  4. G Suite Meet
  5. YouTube
• Captioning for a current student with accommodations can be submitted to 3CMedia . Upload the pre-recorded instructional video and request captioning (typically a 5 day turn time but during peak times like beginning of semester can be 3 or more weeks).

• Captioning for the current semester can be requested by completing the IVC Captioning Service Request in IVANTI. For any questions email Tim Van Norman

Content That Faculty Does Not Own:

• Locate a version that is properly captioned
• Request owner to caption properly
• Overlay captions with Amara

IVC Support

• Schedule an appointment with Jennifer Calderin, Alt Media Specialist, at ivcaltmedia@ivc.edu for the following trainings:
• Captioning training that focuses on YouTube, Amara (which allows one to overlay captions on a video they do not own) and how to use 3CMedia
  1. Schedule an appointment for a 1-on-1 session
  2. Tim Van Norman, Instructional Technologist, can provide assistance with Canvas, Screencast-O-Matic, Zoom and 3CMedia concerns.
• DSPS will coordinate live captioning services to students requesting an accommodation due to a disability. Please email the office or refer the student to ivcdsps@ivc.edu

Extended Assignment Time Guidelines (PDF)

Guidelines on Accommodations for Attendance (PDF)

Memory Aid Accommodation (PDF)

Note Taking

Request for Note Taker

DSPS will generate an email to your class requesting a volunteer note taker and will coordinate the services between the volunteer and DSPS student. Upon confirmation of services rendered, they will receive a letter of commendation from the Dean of Counseling Services for their invaluable service. We will request your assistance to make an announcement for a volunteer note taker only when we have not received a response from our email.

Irvine Valley College makes every reasonable effort to accommodate individuals with disabilities as addressed by the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. In keeping with this commitment, Personal Service Attendants (PSA) will be allowed entrance into the classroom.

A qualified student who requires attendant care services must make arrangements to provide for his/her own PSA. Irvine Valley College does not assume coordination or financial responsibilities for personal attendant care services.

The student and attendant will sign the Personal Service Attendant agreement below. Copies will be provided to the student, attendant, instructor(s), and DSPS office.

Personal Service Attendants (PSA) are:

• Responsible for personal care duties such as turning pages, retrieving books, taking off coats, etc.
• DSPS office staff, not the Personal Service Attendant, will be responsible for assuring that all classroom accommodations such as note-taking, or interpreting are provided.
• To remember that any problems or concerns about the student’s performance or attendance should be directed to the student.
• Not responsible for the student’s progress or behavior.
• To avoid non-related classroom conversations with the student during class.
• Expected to encourage their clients to actively participate in the class or in conversations between the student and faculty, staff, and/or other students and remain neutral and silent throughout any of these exchanges.
• NOT to discussing any confidential information about the student with faculty, staff, and/or other students.
• Expected to follow the College’s Student Code of Conduct.

Service Animals Guidelines (PDF)

• Technology Services: Alternate Media Services - Faculty

Poor acoustics caused by noise, reverberation, and the distance between the speaker and listener may cause additional difficulty for students with hearing loss. Many students who are hard of hearing benefit from the use of an Assistive Listening Device (ALD), an approved accommodation provided to them.

What is an Assistive Listening Device (ALD)?

ALDs support the use of hearing aids and cochlear implants by allowing the user greater ability to separate speech sounds from ambient noise when the person speaking is at a distance of more than a few feet.

How does an ALD work?

The ALD uses a microphone that is worn by the lecturer and it broadcasts wirelessly over an FM (frequency modulation) transmission. The student will be wearing an FM receiver and will tune into the signal and listen to the lecture. Only the student that has an FM receiver will be able to hear the amplified sound. The student will be able to access the sound via headphones, hearing aid or cochlear implant. The FM receiver does not have the capability to record the lecture.

Questions

If you have any questions or would like a demonstration on how to use Assistive Listening Devices, please contact the alternate media specialist at 949-451-5499 or email ivcaltmedia@ivc.edu. Please call or email to schedule an appointment. Office is located at BSTIC 110.

Accommodation

Some students have difficulty with notetaking in classes for a variety of disability-related reasons. There are students that benefit from the use of a Livescribe Smartpen and it is a note-taking accommodation that is available to IVC students.

What is a Livescribe Smartpen?

Livescribe Smartpen with the use of a special notebook; it allows the student to record the lecture and synchronizes the recording with notes that the student takes.
Livescribe Smartpen Introduction describes how a Livescribe Smartpen works. You can also go to Livescribe for more information.

A student that is eligible for this accommodation agrees to the following code of conduct and terms of use:

• Student will notify instructors of the use of the Livescribe Smartpen to record classroom lectures, labs or other instruction before any recordings are made.
• The use of the audio recording is for educational purposes only.
• Student will not copy, upload to the internet, post to social media sites, or share the recordings without the expressed consent of the instructor(s).
• Student agrees to stop recording at any time if the instructor asks.

Questions

If you have any questions or would like a demonstration on how to use a Livescribe Smartpen, please contact the alternate media specialist at 949-451-5499 or email ivcaltmedia@ivc.edu. Please call or email to schedule an appointment. Office is located at BSTIC 110.

Individuals with disabilities are entitled by law to equal access to postsecondary programs. There are two laws that protect persons with disabilities in postsecondary education: The Rehabilitation Act of 1973 (Pub. L. No. 93-112, as amended) and the 1990 Americans with Disabilities Act (Pub. L. No. 1001-336). According to the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA, 1990), a student with a disability is someone who has a physical or mental impairment, has a history of impairment, or is believed to have a disability that substantially limits a major life activity such as learning, speaking, seeing, hearing, breathing, walking, caring for oneself, or performing manual tasks.

Title V of the Rehabilitation Act of 1973 is generally regarded as the first civil rights legislation on the national level for people with disabilities. Section 504 of the Rehabilitation Act is a program-access statute. It prohibits discrimination on the basis of disability in any program or activity offered by an entity or institution receiving federal funds. Section 504 states (as amended):

No otherwise qualified person with a disability in the United States... shall, solely on the basis of disability, be denied access to, or the benefits of, or be subjected to discrimination under any program or activity provided by any institution receiving federal financial assistance.

Under Section 504, institutions were required to appoint and maintain at least one person to coordinate its efforts to comply with the requirements of Section 504. Individuals working in this office have the ongoing responsibility of assuring that the institution/agency/organization practices nondiscrimination on the basis of disability and should be included in any grievance procedures developed to address possible instances of discrimination brought against the institution. At Irvine Valley College, the established office is Disability Support Programs for Students (DSPS).

The ADA is a federal civil rights statute that prohibits discrimination against people with disabilities. There are four main sections of the law: employment, government, public accommodations, and telecommunications. The ADA provides additional protection for persons with disabilities in conjunction with the Rehabilitation Act of 1973. The ADA is designed to remove barriers, which prevent qualified individuals with disabilities from enjoying the same opportunities that are available to persons without disabilities.

Postsecondary institutions are covered in many ways under the ADA. Employment is addressed by Title I, and Title II addresses accessibility provided by public entities. Accessibility provided by private entities is addressed in Title III, and Title IV addresses telecommunications. Miscellaneous items are included in Title V.

Amendments to the ADA, which took effect January 1, 2009, clarify who is covered by the law's protections. The Americans with Disability Act Amendments Act (ADAAA) revises the definition of "disability" to more broadly include impairments that substantially limit a major life activity. The amendment also states that mitigating measures, including assistive devices, auxiliary aids, accommodations, medical therapies and supplies have no bearing in determining whether a disability qualifies under the law.

Institutions that receive federal funds such as IVC are covered under Section 504. The ADA does not supplant Section 504 but the ADA standards apply in those situations where the ADA provides greater protection. Therefore, postsecondary institutions must adhere to both the Rehabilitation Act and the Americans with Disabilities Act.

In 1998, Congress amended the Rehabilitation Act and strengthened provisions covering access to information in the federal sector. As amended, Section 508 of the Rehabilitation Act requires access to the federal government's electronic and information technology. The law covers all types of electronic and information technology in the federal sector and is not limited to assistive technologies used by people with disabilities. It applies to all federal agencies when they develop, procure, maintain, or use such technology. Federal agencies must ensure that this technology is accessible to employees and the public to the extent it does not pose an "undue burden." The law directs the Access Board to develop access standards for this technology that will become part of the federal procurement regulations. The Electronic and Information Technology Accessibility Standards were released on December 21, 2000. The deadline for Section 508 compliance was June 21, 2001.

The scope of Section 508 is limited to the federal sector. It does not apply to the private sector, nor does Section 508 impose requirements on the recipients of federal funds. However, the Department of Education interprets the Assistive Technology Act (the "AT Act"), 29 U.S.C. 3001, to require that states receiving assistance under the AT State Grants program to comply with Section 508, including these standards.

Section 508 in no way replaces or otherwise limits the rights or remedies available under any other existing Federal law that protects the rights of people with disabilities. As part of the Rehabilitation Act, it clarifies and strengthens the Federal government's existing obligation to ensure that technology is accessible to people with disabilities.

Section 104.44 Academic Adjustments (I.E. Recording Classes)

Irvine Valley College requests that students notify DSPS of any accommodation needs. This notification will help ensure the quality and coordination of services requested. Students are responsible for providing the appropriate documentation to DSPS before or on the day of their intake appointment. A letter, written report, or medical record from a professional (such as a physician or an audiologist) stating the student's disability(s) and functional limitations in an educational environment is required. All accommodations are discussed and determined with a DSPS counselor through an interactive process. Furthermore, it is the student's responsibility to request their accommodation(s) from their instructors by providing them with a current DSPS Accommodation Form.

Information that a student does or does not have a disability for which accommodations must be made is not a part of public information and must be treated as confidential. Every effort must be made to preserve the privacy of the student who requests accommodation(s) and to treat the individual with the same dignity and courtesy accorded to all other students in the classroom.

In addition to ADA and Section 504, the key federal law that applies to students with disabilities and institutions' treatment of the students are the Family Educational Rights and Privacy Act of 1974 (FERPA). FERPA regulates the keeping and the dissemination of education records at all institutions that receive federal funds. Consent must be obtained to release education records to a third party, with certain exceptions contained in the law. College officials with a legitimate educational interest in the record may have access to it.

• DSPS Faculty FAQ (PDF)
• Student Crisis Guide (PDF)
• Response to Disruptive/Threatening Students (PDF)

• Providing Test Proctoring Accommodations Remotely (PDF)
• Instructor's Guide to the DSPS Test Portal (PDF)
• Testing Policies and Procedures (PDF)
• Student Code of Conduct (PDF)

DSPS Faculty Tip Sheet (PDF)

The DSPS Department, located at SSC 171, provides academic adjustments, auxiliary aids and support services to students with a disability enabling them to fully participate and benefit from an equitable college experience.

• DSPS is your resource for information and support to accommodate students with disabilities. You will find many Faculty & Staff Resources on our DSPS webpage.
• If you notice a student struggling in your class who could benefit from DSPS, it may be appropriate for you to make a referral. Address your concerns with the student directly and in private. Mention that you have noticed the student has been having difficulty in an academic area and encourage the student to seek out support services on campus such as DSPS. Our office can then assist your student by determining program eligibility, referring them for an assessment and/or providing support services.
• Add a simple statement regarding students with disabilities on your syllabus. Examples can be found on our webpage.
• Remember that multimedia materials are required to be accessible; specifically, all materials must be captioned prior to being shown even if a student does not request an accommodation. To request captioning, simply fill out a Captioning Service Request with the information and your caption file will be returned to you as quickly as possible. For more information, please email Tim Van Norman.
• Students are required to submit their test proctoring requests at least 1 week in advance for any test/quiz that will be proctored in the DSPS Testing Center (DTC1). If we do not receive your exam or guidelines prior to the scheduled exam date, we will not be able to proctor the test. Please note that if the exam needs to be provided in an alternate format, we must receive it at least 2 business days prior to the exam date. For online exams housed in Canvas or Proctorio, please refer to our Remote Test Proctoring Instructions for directions on changing settings to allow for accommodations (i.e., extended time, reading tools).
• Students can request the accommodation of Notetaking which may be provided via Otter.ai (automated transcription) or a volunteer note taker. If Otter.ai is used, your lectures will be recorded and students will sign a contract agreeing to not share said notes. If a note taker is used, DSPS will generate an email to your class requesting a volunteer note taker and will coordinate the services between the volunteer and DSPS student.
• When a student requests an accommodation, please ask to see their Accommodations Form and confirm that the accommodation has been approved for the current academic year. Remember that a student’s diagnosis of a disability is confidential information.
• If a student requests an accommodation, but states that they do not want to apply for DSPS services, you are still required to provide the requested accommodation(s). The student must submit the 504 Accommodation Request Form and they will be contacted by the ADA/504

ASD Guidelines (PDF)

Overview

Autism is marked most commonly by significant deficits in the following areas:

• Social communication (lacking or diminished social gestures and utterances).
• Expressive (or verbal) language.

Additionally, the autistic person may experience:

• High levels of self-stimulatory (or repetitive) behavior.
• A desire or demand for sameness in routine.
• Perseverative behavior regarding a particular topic or thought.
• Impaired social skills/communication/interactions.
• Typical, if not precocious, expressive language development, but difficulties with receptive language as well as the pragmatics of language and conversation. Speech may also have an unusual cadence.
• A desire or demand for sameness in routine.
• Perseverating behavior regarding a particular topic or thought.
• Intellectual functioning varies.

Frequently individuals with autism may also:

• Have impaired motor skills.
• Have difficulty with handwriting.
• Have tactile, visual and/or auditory sensitivities.
• Have difficulty maintaining eye gaze with others.
• Struggle with tasks that involve executive functioning (i.e. planning, organizing and managing time and space).

Accommodations for Students with Autism

Below is a list of possible characteristics a student with autism may experience. Also provided are accommodations that may be helpful for a student with such characteristics and must be approved by DSPS each academic year.

Remember that when you've already met one person with autism, you've only met ONE person with autism.

Tips for working with deaf students

• When working with an interpreter/captionist, speak directly to the student. DHH students will usually require seating at the front of the classroom, near to and facing the instructor, to make optimum use of visual cues.
• If requested, assist in finding another student in class to take notes; DHH students may miss parts of the lecture if they are trying to watch the interpreter and write notes simultaneously.
• The interpreter/captionist is there to communicate EVERYTHING that is said in class. Please do not ask the interpreter/captionist to censor any information.

Things to Remember When Working with an Interpreter/Captionist

• The primary responsibility of the interpreter/captionist is to facilitate communication. Instructors should refrain from asking the interpreter/captionist to function as a teacher's aide, to participate in class activities, or to perform other tasks. Doing so may interfere with the quality of communication provided, compromise the role of the interpreter/captionist, and prevent full communication access for the student.
• Use "I" and "you" when communicating with DHH students through an interpreter/captionist. Look directly at the student with whom you are communicating, not the interpreter/captionist. Use of third-party phrases such as, "ask her" or "tell him" can compromise the relationship between the instructor and student.
• For classes longer than two hours, two interpreters will be assigned to team and switch off during lectures and labs.

508 Compliance

• Federal and State laws mandate that all multimedia materials be accessible, specifically that all materials must be captioned prior to being shown.
• Receiving permission from the student to show non-captioned material is still a violation of Section 508.
• If you require assistance in captioning your educational materials, please contact the alt media specialist at 949-451-5499 or at ivcaltmedia@ivc.edu.
• If you have any questions or concerns, please contact IVC DSPS at ivcdhhservices@ivc.edu or at 949-451-5630.

Accommodation statements on your syllabus indicates the college’s commitment to providing reasonable accommodations to individuals with disabilities. Accommodation statements are used in conjunction with efforts to make all services offered by IVC accessible to everyone — not as a substitute for those efforts.

Sample Accommodation Statements:

• IVC views disability as an important aspect of diversity and is committed to providing equitable access to learning opportunities for all students. The Disability Support Programs for Students (DSPS) is the campus office that collaborates with students who have disabilities to provide and/or arrange reasonable accommodations. If you have an Accommodation Form from DSPS, please contact me to discuss your approved accommodations; however, if you need to obtain the Accommodation Form, please contact the DSPS office at 949-451-5630 or at ivcdsps@ivc.edu DSPS is located at SSC 171.
• Students with disabilities who need academic accommodations are encouraged to privately discuss their authorized accommodations from Disability Support Programs for Students (DSPS) with me.  To receive accommodation services, please contact the DSPS office at (949)451-5630 or at ivcdsps@ivc.edu  DSPS is located at SSC 171.
• Students who may need an academic accommodation based on the impact of a disability must initiate the request with the Disability Support Programs for Students (DSPS).  Students should contact DSPS as soon as possible to request and receive accommodations in a timely manner.  If you have the DSPS Accommodation Form, please meet with me privately to discuss how I can best meet your needs. To receive accommodation services, please contact the DSPS office at (949)451-5630 or at ivcdsps@ivc.edu  DSPS is located at SSC 171.
• To receive academic accommodations, students need to privately present an Accommodation Form from the Disability Support Programs and Services (DSPS).  To obtain the Accommodation Form, please contact the DSPS office at (949)451-5630 or at ivcdsps@ivc.edu  DSPS is located at SSC 171.

Universal Design for Learning (UDL) Tip Sheet (PDF)

Provide Multiple Means of REPRESENTATION

PRESENT INFORMATION AND CONTENT IN DIFFERENT WAYS

• Post online material in multiple formats (i.e. PDF and MS Word). *Assistive technologies vary in compatibility.
• Pick one volunteer to take lecture notes and post them on Canvas the same day.
• Voice record your lectures and post the recordings on Canvas.
• Post the lecture Power Point slides at least 2 days before instruction.
• Whenever possible, choose textbooks that provide the audio version as well.
• Provide readings at least one day before in-class discussion, not on the same day. *Most students need additional time to process new information.
• Illustrate non-verbal information that compliment your lectures such as diagrams, charts, symbols...draw out the process.
• Provide clear cut, step-by-step instructions. Ask questions to make sure your students understand.
• Confirm that all online interface programs used in your classroom is accessible.
• Be verbally descriptive when illustrating on the board. *Some students are audio recording.

Provide Multiple Means of ENGAGEMENT

STIMULATE INTEREST AND MOTIVATION FOR LEARNING

• Allow students to volunteer in the classroom setting, instead of calling on them.
• Allow students to choose readings, topics that relate to them personally, culturally and socially.
• Utilize in-class group work. *If you notice one of your students to be extremely shy or nervous, make them your partner.
• Provide feedback on assignments, quizzes and exams that are frequent, timely and specific.
• Ask your students how you can facilitate their learning style.

Provide Multiple Means of ACTION & EXPRESSION

DIFFERENTIATE THE WAYS STUDENTS CAN EXPRESS THEIR KNOWLEDGE

• Allow students to create their own goals and benchmarks for the course. This will optimize autonomy.
• Provide models or examples of the process and product of goal-setting.
• Build in plenty of low stakes grading before high stakes grading.
  *Permit students at least one high stakes project/exam where they get to choose how they will express their knowledge for the material (i.e. class presentation or essay or multiple choice or a combination of expression).
• Utilize student journals to allow them to reflect on their progress in the course/goals.
• Use multimedia to compliment course topics (i.e. videos, virtual reality).
• Provide differentiated models to emulate (i.e. models that demonstrate the same outcomes but use differing approaches, strategies, skills, etc.).

District's Guidelines for DSPS Students in the Classroom (PDF)

• Cooperate with DSPS to provide approved accommodations and support services in a fair and timely manner.
• Meet with the disabled student when necessary, to discuss access and accommodations in the classroom.
• Provide reasonable accommodations determined by DSPS.
• The student's documentation of his or her disability is confidential information, so it cannot be shared with anyone outside of DSPS, including faculty or other staff. However, it is permissible to ask the student how the learning process is occurring, or have the student describe how he or she learns best might be helpful.
• Arrange the requested accommodations with the student.
• Expect the student to be responsible for the same course content as all the other students in the class.

• Self-identify to DSPS and provide of documentation of disability.
• Request accommodations for support services from DSPS.
• Consult with DSPS to determine specific academic adjustments.
• Request specific accommodations and show the DSPS Accommodation Form to faculty.
• Maintain the same responsibility for academic standards, attendance, participation and behavior as is required of all students.
• Give timely notification of any requests for reasonable accommodations, (i.e. interpreter, note taker).
• Self-advocate appropriately, independently and through DSPS for classroom/campus support.