General Information
What should students and families consider before participating in college courses in the Dual Enrollment program?
Although there are many benefits to K-12 students taking college courses through Dual Enrollment, students and their families must realize that students are taking college courses and their academic outcomes will be part of the student's permanent college transcripts; if a course is failed with a D or F, the grades could affect eligibility for financial aid and admission to other postsecondary institutions.
The college classroom is designed for an adult population. The content, the discussions, and the videos in a course may contain adult language, topics, and images not appropriate for a minor or that may be considered controversial or offensive. Course content will not be altered just because a K-12 student has enrolled in the course.
For a 3-unit class, students should expect about 3 hours of class time per week if it is a full-term class, and 6 hours of homework outside of the classroom (twice the amount of in-class hours).
Will I get credit for both high school and college? Does my high school grant me dual credit?
The college records all academic outcomes of college classes on the college's transcript. Recording on the high school transcript falls under the high school's purview. Please connect with your high school counselor to get further guidance on your school's practice. If your high school does offer dual credit, please note that a negative performance in the college class would impact both college and high school transcripts.
What is a Course Prerequisite?
A prerequisite is a requirement that you must meet before you can take a particular course. For example, you might be required to take one or more courses, in a certain order, before you can enroll in a more advanced course. Once you have met the requirement, the prerequisite is considered to be "cleared." Advance college courses do have prerequisites.
What is FERPA?
Once a student has officially enrolled in an institution of higher education, the student is now protected by the Family Educational Rights and Privacy Act (FERPA) of 1974. FERPA applies to all parents and/or guardians of all college students regardless of student age, including dual enrollment students who are concurrently enrolled in a high school and at the college.
Under Section 49061 of the Education Code, parents/guardians of community college students do not have a right to access their children's student records, regardless of whether the student is under the age of 18. In accordance with this regulation, students' college records will be released to parents/guardians only with the written consent of the student.
College instructors cannot discuss students' grade and progress in class with their parents/guardians. Parents should not expect a response from college professors, and should refrain from contacting college professors.
How much is tuition?
- Enrollment fees (per unit cost) are waived for all grade 9-12 dual enrollment students that are CA residents, across all programs. These fees are also waived for middle school students in a CCAP program (namely, Legacy Magnet Academy).
- K-8 students taking classes through General Dual Enrollment are required to pay enrollment fees.
- Students are responsible for the health fee if they taking classes at the college through the General Dual Enrollment program and not taking courses as part of a formal program at the college (e.g., CCAP and Early College Program).
- Students taking courses through a formal program at the college (e.g., CCAP and Early College Program) are exempted from paying the college health fee.
Do I need to buy textbooks?
- Books are provided by the high school to students taking courses through the CCAP program (courses offered as part of a pathway for a specific high school).
- Students are responsible for buying textbooks for courses outside of the CCAP program (e.g., classes through General Dual Enrollment and Beckman Early College Program).
Do I have to go to the college campus in person to take classes?
Students are welcome to take classes in person at the college with the general college population. If coming to a college campus is not feasible due to scheduling conflicts or reliable access to transportation, then students could also take online classes through the General Dual Enrollment program. Alternatively, students may also take courses offered exclusively at their high school through the CCAP program.
What are the benefits of Dual Enrollment?
- More likely to graduate high school.
- More likely to go to college.
- More likely to complete a college degree.
- Tuition-free for CA residents (save money).
- Earn college credit while in high school.
- Accelerate the time to a college degree.
Do I need to submit the FAFSA form?
No, Dual Enrollment students do not need to complete the FAFSA in order to take college classes while in high school.
How many units can Dual Enrollment students take in a semester?
All high school students can take up to 11 units each fall and spring semester at the college. Students taking classes as part of the CCAP program can take up to 15 units each semester (no more than 4 courses).
I have a 504 plan or an Individualized Education Progam at my high school; what services are available to me?
K-12 special education plans do not transfer to the college. Students may receive an array of academic accommodations and services in a college setting by initiating the request through the college's Disability Support Programs for Students (DSPS). Students should reach out as soon as they decide to register in college courses as it takes time to get approved. Waiting until class starts may be too late.
Can I participate in the Dual Enrollment program if I am undocumented?
Yes. Dual Enrollment students that are classified as California residents have their enrollment fee (per unit fee) waived.
Can I take Dual Enrollment courses if I am an international student?
Please speak with your high school international student advisor to assess if college coursework would be appropriate.
International students (those with F-1 and F-2 visas) are responsible for paying non-resident tuition, enrollment, and other fees.
Enrollment / Registration Process
What is the difference between the General Dual Enrollment Form and CCAP Form?
The General Dual Enrollment Form is for K-12 students who want to request special permission to enroll in any IVC courses except Kinesiology-Physical Education, located at IVC.
The CCAP Dual Enrollment Form is used to request special permission to enroll in specific designated community college level course(s). These courses are taught by Irvine Valley College professors, usually at the high school, and offered in agreement with specific secondary schools.
What username and password do I use to complete the Dual Enrollment Forms?
Use your IVC Email Address and email password. Your default password is your 4-digit pin that you set up during your application process + two zeros (Ex. Pin = 1234, Default Password = 123400).
How do I identify if the course(s) I am interested in requires prerequisites or co-requisites?
- Visit the Class Schedule for the appropriate term
- Search for the course in the search bar using the course title or ticket number.
- Corequisites and prerequisites are listed under the course title.
How do I “clear” a prerequisite?
Prerequisites are most commonly satisfied by successful completion of the prerequisite course. Submit a completed Prerequisite-Placement Clearance form and upload your high school/college transcript. For more information on how to clear a prerequisite, visit: /admissions/apply/prerequisite
What should I do if my school is not listed on the Dual Enrollment Forms?
If you are unable to located your school as a choice on the General Dual Enrollment form, use this NOT LISTED LINK to complete your request and add a school.
My Dual Enrollment Form was approved. When can I register?
Completing the Dual Enrollment forms is the process of attaining eligibility for course registration. These forms DO NOT enroll a student in any course(s).
9th –12th grade students may register online through MySite on their assigned registration date and time. If you are taking CCAP courses, you will need to obtain an APC Code from your school coordinator.
K - 8 Students cannot enroll themselves through MySite. We will enroll you after we receive approval from both the dean and instructor of each class listed on your Dual Enrollment form.
My college of record is Saddleback, but I want to take courses at IVC.
You can still take courses at IVC. Use your Saddleback email address and password to complete your Dual Enrollment form (for General Dual Enrollment, list only IVC courses). If you would like to enroll in Saddleback courses too, you will need to submit a separate Dual Enrollment form to Saddleback College. We cannot approve Saddleback courses.
How do I check my registration appointment date?
- Log onto MySite using your IVC student ID number and pin.
- Click “Appointments” under “My Information”.
- Click the down arrow next to “Semester” and click the correct semester.
- View your appointment START DATE AND TIME (under the word “Starts”).
Please remember that students always have a WINDOW OF TIME to register, and the screen will show you the date and time you may begin registering. Your WINDOW OF TIME always ends at 11:00 pm, the night before the semester starts. Also, students cannot register prior to the date and time assigned to them.
How do I check the status of a Dual Enrollment Form?
All forms are hosted on our Dynamic Forms Portal. To check the status, please log in to your Dynamic Forms Portal using your IVC student email address and password.
In general, you should receive an email to your IVC Student Email confirming that the parent/principal completed their portion of the form.
After logging into your Dynamic Forms Dashboard, find the Pending/Draft Forms section and select the PDF view of the form. At the bottom of the form, you will see signatures that are pending and the timestamps of the signatures that have already been collected.
Status Definition
- Incomplete— You must complete your section of the form.
- Multi-Pending— Your request is waiting for the signature from one of the signers. Forms that are not signed will not move forward in the approval process.
- Pending— Your request has been approved by your parent and high school counselor
If I submitted my General Dual Enrollment Form listing one course and I am not able to attend... do I have to submit another form?
If you want to register for a different course that is not listed on the approved form, you need to submit another form.
How do I Cancel Registration?
If at any time you need to cancel the registration process, please use the Cancel Registration button. If you simply close the internet browser window without using the button; all changes will be lost, you will be locked from registration for 30 minutes, and any APC codes used will become invalid/unusable.
Why is the Button Greyed Out?
If the button is greyed out, you may need to perform another action before you're allowed to register. The Important Message above the term box will indicate what action you'll need to take before being able to register for classes.
Parents/Guardians & School Officials
I am a parent, can I call to inquire about the status of my child's application?
Under Section 49061 of the Education Code, parents/guardians of community college students do not have a right to access their children's student records, regardless of whether the student is under the age of 18. This includes Dual Enrollment students.
How do I sign students' Dual Enrollment Forms?
Once a student completes a Dual Enrollment form, the designated parent/guardian and school official will receive an email from "IVCForms." Please see example below:
In order to sign a student’s form, parent/guardian and school officials will need to create a Dynamic Forms Account.
How to create a new user account in Dynamic Forms
- Click here and select "Create New Account" on the login page
- Complete the required information and then select "Create Account."
- You will receive a confirmation email at the email address you provided. Select "Confirm Email."
- You're ready to log into your form using your new username/password.
I clicked on the link to sign, but…"
If the student and parent are using the same computer to complete the Dynamic Form the student must first log out of their account before the parent can login into theirs. We recommend logging out as soon as the student portion is completed and closing the browser.
The parent can then reopen the browser and go to the correct link and access their dashboard to complete the forms.
Opting out of electronic signature
You have the option to opt-out of electronic signature. However, you must print the form, complete it, sign and submit it to the Office of Admissions and Records