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Releasing Student Records

Under the provisions of the Family Education Rights and Privacy Act of 1974, all students are guaranteed the right to the privacy of their records. Irvine Valley College, in compliance with this law, provides students access to specified official records of their work at the college. Students have the right to challenge the content of their records including the grade they received in a class on the grounds that it is inaccurate, misleading, or otherwise inappropriate. Those wishing to challenge the information in their files should contact the Vice President for Student Services, 949-451-5214, Room A 110, who will initiate a hearing.

Irvine Valley College will not release student records unless the college has received the student's prior written consent except in the following circumstances:

  1. Release may be made as required under the provisions of the Family Education Rights and Privacy Act. The college will make public specific directory information, which includes terms in which a student is enrolled, enrollment status, declared major, degrees and awards received by the student including honors, scholarship awards, athletic awards, and Dean’s List recognition, and participation in officially recognized activities and sports programs including weight, height, and high school of graduation for athletes.
  2. Release will be made as required by the Solomon Act to the military services.
  3. Release will be made to federal, state and local government authorities as required in the performance of official duties.
  4. Release may be made to district-approved third parties determined as FERPA compliant for educational purposes.

Records Requests

A standard rate of $0.25 per page has been established to cover the cost of furnishing copies of college records. This rate applies to standard records requests by students, certain third parties with written student authorization, and legal requests such as subpoenas.

FERPA Requests to Review Records

Students wishing to review their records in accordance with the Family Education Rights and Privacy Act may request to review them in-person at no cost or may request to receive a copy of their records at a cost of $0.25 per page.

For either type of request, copies of transcripts of course work completed at other institutions must be obtained from those institutions.

The Family Education Rights and Privacy Act applies to educational records as defined on our website Family Education Rights and Privacy Act (FERPA)